Personal Executive Assistant (German/English)

Stellenbeschreibung

About the Role
We are hiring a Personal Executive Assistant to work directly with the CEO of a fast-growing international company. This role is central, demanding, and requires an A-player mindset. You will act as the CEO’s right hand, with full visibility into sensitive operations, projects, and communications. Only candidates who understand the seriousness of confidentiality, precision, and proactive execution should apply.

Key Responsibilities

• Inbox & Calendar Management: Prioritize, filter, and respond to emails. Organize meetings, calls, and travel arrangements.

• Project & Task Coordination: Structure all company tasks in ClickUp (mandatory), ensuring deadlines are visible, tracked, and followed up.

• Team Communication: Act as the link between CEO, internal VAs, and clients. Collect information, summarize key points, and escalate only when necessary.

• Information Management: Prepare reports, summaries, and dashboards so the CEO can make fast and informed decisions.

• Confidentiality: Handle highly sensitive business and personal information under a strict NDA.

• Proactive Input: Spot blind spots, anticipate risks, and present solutions — not problems.

• Time Management: Protect the CEO’s time by filtering noise, blocking distractions, and ensuring focus on priorities.

What We Expect

• Fluent German and English (spoken and written) — non-negotiable.

• At least 3 years’ experience working directly with C-level executives or entrepreneurs.

• Expertise with ClickUp, Google Workspace, Slack, and remote collaboration tools.

• Strong communication and problem-solving skills, with the ability to “own” responsibilities without constant supervision.

• Proactive personality: you don’t wait for instructions, you anticipate needs.

• Professional discretion and reliability — mistakes in this role can have serious consequences.

Red Flags — Don’t Apply If:

• You are looking for an easy VA role with basic admin tasks.

• You rely on AI to replace your own communication skills.

• You struggle with fluent German or English.

• You need constant instructions and reminders.

• You cannot commit to full confidentiality and NDA terms.

Compensation & Hours

• Full-time: 40 hours per week, aligned with European time zones.

• Salary range: starting from €900 – €1,400/month depending on experience.

• Long-term role with the potential to grow into expanded responsibilities.

What We Offer

• Work directly with the CEO in a trusted, high-impact position.

• Become part of a global, fast-scaling business.

• Development opportunities as the company expands internationally.

• Clear processes, modern tools, and high-performance culture.

How to Apply

1. Send your CV.

2. Record a 2–3 minute video introduction in German and English, explaining your relevant experience and why you are the right fit.

3. Confirm that you are comfortable signing a strict NDA.